Are you considering relocating your company's registered office?

Discover if you need a notary and what steps to follow.

The relocation of a company's registered office is a significant step, governed by the corporate law reform introduced by Legislative Decree no. 6/2003, in effect since January 1, 2004. This legislation has greatly simplified the process by removing the requirement to provide the complete address of the registered office in the articles of association, only requiring the indication of the Municipality. This means that changing the registered office within the same Municipality no longer necessitates amending the articles of association, reducing the need for involving a notary. However, there are still cases where the involvement of a legal professional is mandatory.

When is a notary needed?

A notary is required in the following situations:

• Moving between Municipalities: If the registered office is relocated from one Municipality to another, it is mandatory to seek the assistance of a notary to draft the minutes and proceed with the modification in the Business Register.
• Complete address modification: If the full address (street, house number, and Municipality) is stated in the articles of association, even within the same Municipality, it is advisable to refer to the operational guide of the Business Register to check the specific provisions and necessary documentation. The procedures may vary depending on the relevant Chamber of Commerce.

Requirements for all legal entities

It is crucial to note that these regulations do not only apply to corporations or cooperatives but also to partnerships. All types of businesses must notify the change of registered office to the relevant Tax Agency and Chamber of Commerce, as well as to the INAIL and INPS institutions, if applicable.

Today, fortunately, these communications can be efficiently managed through an online notification to the Business Register, using the ComUnica system. This further simplifies the process and ensures compliance with all current regulations.

With this practical guide, you are prepared to tackle the relocation of your company's registered office safely and in compliance with the law, avoiding unnecessary complications and ensuring that you follow all necessary procedures correctly.

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